Ultimate Wedding Checklist

6 to 12 months

  • Hire a wedding planner (Well done!)

  • Announce Engagement

  • Establish a wedding date

  • Determine the size, formality, and theme

  • Choose color scheme

  • Set a preliminary budget to guide planning

  • Compile guest list, and organize addresses

  • Decide if children will be invited

  • Select and Reserve ceremony and reception locations

  • Choose attendants

  • Start looking at wedding dresses

  • Begin looking for rehearsal dinner locations

  • Meet with the following vendors:

  • Photographer

  • Videographer

  • Florist

  • Bakery

  • DJ/Band

  • Caterer

  • Rental facility

  • Officiant/Minister/Notary

  • Live entertainment for cocktail hour/Ceremony

  • Transportation

  • Pay the appropriate deposits to hold the date

  • Publish engagement announcement in the newspaper

  • Begin shopping for wedding rings

  • If there will be an engagement party, set a date and purchase invitations

  • Throw an Engagement Party

  • Order and Mail out Save-The-Date’s

4 to 6 Months


  • Purchase wedding attire and accessories

  • Select Mothers gowns and accessories and place order

  • Finalize guest list

  • Determine if the meals served at the reception will be plated or buffet

  • Order wedding invitations

  • Order party favors or imprinted items

  • Determine what customs/traditions, vows, or readings you wish to have

  • Sign up for premarital counseling/marriage mentoring (if required)

  • Groom & Groomsmen to be fitted for tuxedo or alternative formalwear

  • Order attire for Groom & Groomsmen

  • Bridesmaids to be fitted for attire

  • Order Bridesmaids attire

  • Determine how many out of town guests to expect

  • Reserve a room block at hotel for your guest’s hotel rooms

  • Register for gifts

  • Finalize honeymoon plans

  • Solidify plans for the rehearsal dinner

  • Review budget

  • Schedule hair & make up appointments (as well as the trial run)


2 to 4 Months


  • Finalize food/menu

  • Select person to handle guest book/picture frame matting

  • Select person to hand out programs

  • Select ushers (if applicable)

  • Confirm details with vendors

  • Start addressing invitations

  • Prepare maps/directions cards

  • Place hotel recommendations for out of town guests on your personal website

  • Purchase attendants gifts

  • Arrange final fittings for bridal party and yourself

  • As you receive presents, be sure to update and/or add items to your registry

  • Arrange for babysitter at reception, if necessary

  • Send out thank you notes for wedding and shower gifts

  • Finalize which photos are to be taken

  • Purchase accessories – ring pillow, toasting goblets, candles, garter, guest book or picture frame matting, etc..

  • Schedule moving arrangements, if necessary

  • Make arrangements to preserve wedding gown

  • Mail out invitations 8 weeks prior to the wedding

  • Reconfirm honeymoon plans and reservations


1 to 2 Months


  • Obtain your marriage license (from 3 to 60 days of the wedding date)

  • Schedule meeting with officiant to finalize the details

  • Confirm florist orders

  • Arrange parking for reception (if needed)

  • Ensure that your out-of-town guests know what the cut-off date to make their reservation

  • Finalize vows

  • Make appointment with hairdresser for a “trial run”

  • Begin to prepare seating arrangements for reception

  • Send rehearsal dinner invitations

  • Wrap bridal party gifts

  • Get something old, new, borrowed and blue

  • Select the order in which you want wedding party to enter ceremony location

  • Select Ceremony Music



Final 4 Weeks


  • Obtain marriage license if you have not yet done so

  • Discuss service with Officiant

  • Go in for a final fitting for the wedding dress

  • Practice walking in wedding shoes

  • Arrange for return of groom’s attire

  • Select individual to drop off wedding gown at the cleaners

  • Bride and bridesmaids to pick up gown/dresses and all accessories

  • Pick up all tickets, travelers checks for honeymoon

  • Write toasts for rehearsal dinner and reception

  • Final meetings with all vendors and planner two weeks before wedding

  • Have manicure and pedicure (the day before the wedding)

  • Prepare tip and payment envelops for officiant and other vendors.

  • Confirm that all the vendors have the correct start times as well as delivery times

  • Make sure wedding gifts are being logged in book; send thank you notes promptly

  • Finalize seating chart

  • Pay final vendors fees at the final meeting with vendors

  • Put together an overnight bag for wedding night

  • Leave a copy of your honeymoon itinerary with someone in case of emergency

  • Designate someone to collect the wedding gifts brought to the reception

  • Provide caterer with final head count 7 days prior to the wedding

  • Give marriage license and gratuity for the officiant to the wedding planner

  • Groom and groomsmen to pick up tuxedos the day before the wedding

  • Confirm early meeting times with bridal party for the day of the wedding

  • Your wedding planner will email a detailed wedding day itinerary to all wedding vendors

  • Meet at rehearsal venue with bridal party and planner

  • Drop off favors, guest book, pen and all accessories with the wedding planner

  • The wedding planner will hand out the wedding day itineraries to the bridal party @ rehearsal

  • The wedding planner will oversee events at the ceremony and reception on the day of the wedding

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